When selecting a software program for a board of directors, it’s important to select tools that are efficient and productivity. Free software may not include features that are critical to meeting organizational goals and could actually prolong the amount of time needed by board members to finish their work. It is also important to look at the total cost of these tools, and then determine whether they are an effective tool for the board.
A board management tool that is suitable will offer an easy-to-use, secure virtual meeting space and permit document storage and sharing. It will also facilitate the easy and convenient scheduling of events and meetings. One-click RSVPs and timely notifications keep board members updated about the status of meetings. Directors can publish their updates and proposals, share notes and documents and sync their communications with personal emails.
After the board or committee meeting dates are agreed upon directors will be provided with a digital book of the board that includes all of the required information for the forthcoming meetings. Directors are able to review and modify the information before the meeting. During the meeting itself, they can easily navigate between sections using a single-tap navigation. During the meeting, they will be able to annotate, share and chat with each other.
When selecting an online board portal, it’s essential to evaluate the reputation of the provider and their customer service. Ask the prospective vendor the security policies they have in place and what kind of training they provide. The best board management platforms will have a comprehensive, secure repository and offer security that is bank-grade. They will also have an experienced team that can answer any questions.
